Executive Assistant II

About the job
Executive Assistant II

Location: Remote
Duration: 2-3 months with possible contract to hire/ possible extension

Description:
Standard EA responsibilities: including travel coordination, calendaring, Word/PPT work, etc. Supporting project team of 8

Prior experience in supporting executive level manager(s).
Duties may include but not limited to scheduling meetings, travel, itineraries and expense vouchers.
Preparing spreadsheets and presentations for meetings.
Draft responses for supervisor’s review on routine and non-routine correspondence.
Performs considerable coordination and follow through with internal and external contacts.
Will receive and communicate sensitive and confidential information.
Must be proficient in various software programs (e.g. Word, Excel, PowerPoint, Access and Lotus Notes)
Min. 4-7 yrs. experience supporting executive level management

Individual will support the project team focused on setting up a new reinsurance business in Bermuda.
This will include administrative support for the Project Manager and EA support to the seven executives leading the work.
The support may include meeting scheduling, travel planning, presentation support, expense vouchers, etc.

Description of what the worker will do on a Daily Basis (Be specific)
The individual will support a project team of 8 VP and above level associates.
Previous Client experience preferred.

Call Notes:
They would be supporting 8 people team and Supporting the CEO
Handling Travelling planning (International) Booking Hotels and Handling Calendar Management & Handling Vouchers and Invoices
Strong in MS Powerpoint
Recent Prudential prior client experience would be plus
Financial Background would be a plus

Job requirements at a high level:
– Team of 8 people they would be supporting with primary support to the CEO
– Fair amount of meeting coordination.
– Expense vouchering and reimbursement.
– Likely support in PowerPoint.
– Travel planning.
– Having someone who recently worked at Client would be a plus.
– Financial services would be great, but not a must.
– Looking for someone quickly.
– Fast passed environment.
– Project Manager on the team would potentially need meeting support, but mainly meeting planning, vouchers, travel planning, material support etc.
– Stand out: Client experience, working with senior level executives etc.
– Quick learner and someone who can anticipate what is needed.

Desired Skills and Experience
ADMINISTRATIVE ASSISTANT